House management · demo dashboard

For the landlord tonight

Rent board · September

Paid 10Reminder out 3Not yet due 5Late 2Empty 1

Checked against the imported bank statement. Reminders go ahead of each due date with an incentive for paying on time.

Compliance clock · next due

Gas safetyHouse 1111dBooked 26 Sep

Gas safetyHouse 0418dBooked 30 Sep

Gas safetyHouse 1837dIn warning

Gas safetyHouse 0254dIn warning

Gas safetyHouse 2073dClear

LicenceHouse 1276dIn warning

0 overdue. Booking the engineer stays with the landlord, and the clock makes sure he knows in time.

Enquiries · two houses letting

House 09Empty since Sat 12 Sep16 enquiries

House 16Notice given, tenancy ends Sat 3 Oct9 enquiries

Questionnaire out2

Scored4

Viewing2

Landlord's decision3

25 enquiries in from WhatsApp, 11 live, 14 not progressed. The landlord meets every applicant he lets to.

Open issues · 6

Every support request, complaint and maintenance issue is in the log with its status and age, open or closed.

This week · in the calendar

Tue 22 Sep17:30HandymanHouse 18

Tue 22 Sep18:30ViewingHouse 09

Thu 24 Sep18:00HandymanHouse 03

Fri 25 Sep18:00HandymanHouse 05

Sat 26 Sep09:00Gas engineerHouse 11

Sat 26 Sep10:30ViewingHouse 09

Cleaning: 21 visits, 52.5 hours booked, one visit moved.

Accounts pack · 2026 to 2027

AprMayJunJulAugSepOctNovDecJanFebMar

4 of 12months reconciled

2to review

5 Aprthe pack builds after

Latest importSun 20 Sep21 transactions in September so far, 10 rent payments matched

Bank statements imported into Google Sheets, reconciled, and packaged for the accountant at the year end.

Rent board

One row per tenancy, with its due date and its state this month. Status is checked against the imported bank statement.

House	Due	September	Where it stands	Reminder	Next due
House 01Elm Road	1st	Paid Tue 1 Sep	Seen on the bank statement	Sent Sat 29 Aug	Thu 1 Oct
House 02Mill Lane	3rd	Paid Thu 3 Sep	Seen on the bank statement	Sent Mon 31 Aug	Sat 3 Oct
House 03Station Road	5th	Paid Sat 5 Sep	Seen on the bank statement	Sent Wed 2 Sep	Mon 5 Oct
House 04Church Street	7th	Paid Mon 7 Sep	Seen on the bank statement	Sent Fri 4 Sep	Wed 7 Oct
House 05Victoria Road	8th	Paid Tue 8 Sep	Seen on the bank statement	Sent Sat 5 Sep	Thu 8 Oct
House 06Park Avenue	10th	Late 11 days	With the landlord	Sent Mon 7 Sep, with the on-time incentive	Sat 10 Oct
House 07Queen Street	12th	Paid Sat 12 Sep	Seen on the bank statement	Sent Wed 9 Sep	Mon 12 Oct
House 08Orchard Close	14th	Paid Mon 14 Sep	Seen on the bank statement	Sent Fri 11 Sep	Wed 14 Oct
House 09The Crescent	12th	Empty since Sat 12 Sep	Re-letting. The enquiries feed into the pipeline.	No tenancy	Set at the next tenancy
House 10Kings Road	15th	Paid Tue 15 Sep	Seen on the bank statement	Sent Sat 12 Sep	Thu 15 Oct
House 11Willow Way	16th	Paid Wed 16 Sep	Seen on the bank statement	Sent Sun 13 Sep	Fri 16 Oct
House 12Chapel Lane	18th	Late 3 days	With the landlord	Sent Tue 15 Sep, with the on-time incentive	Sun 18 Oct
House 13Grove Road	20th	Paid Sun 20 Sep	Seen on the bank statement	Sent Thu 17 Sep	Tue 20 Oct
House 14Manor Drive	22nd	Due Tue 22 Sep	Reminder out	Sent Sat 19 Sep, with the on-time incentive	Tue 22 Sep
House 15Albert Street	23rd	Due Wed 23 Sep	Reminder out	Sent Sun 20 Sep, with the on-time incentive	Wed 23 Sep
House 16Beech Close	24th	Due Thu 24 Sep	Notice given, tenancy ends Sat 3 Oct	Sent Mon 21 Sep, with the on-time incentive	Thu 24 Sep
House 17Spring Gardens	25th	Due Fri 25 Sep	Not yet due	Goes Tue 22 Sep, with the on-time incentive	Fri 25 Sep
House 18North Street	26th	Due Sat 26 Sep	Not yet due	Goes Wed 23 Sep, with the on-time incentive	Sat 26 Sep
House 19Meadow View	28th	Due Mon 28 Sep	Not yet due	Goes Fri 25 Sep, with the on-time incentive	Mon 28 Sep
House 20Cedar Avenue	28th	Due Mon 28 Sep	Not yet due	Goes Fri 25 Sep, with the on-time incentive	Mon 28 Sep
House 21Brook Lane	30th	Due Wed 30 Sep	Not yet due	Goes Sun 27 Sep, with the on-time incentive	Wed 30 Sep

Compliance clock

Every dated obligation runs to expiry with a warning period in front of it. 0 overdue, 3 in warning, 2 engineer visits booked by the landlord.

Obligation	Expires	Days left	State	Next step
Gas safetyHouse 11 · Willow Way	2 Oct 2026	11	Engineer Sat 26 Sep	Booked by the landlord, by hand
Gas safetyHouse 04 · Church Street	9 Oct 2026	18	Engineer Wed 30 Sep	Booked by the landlord, by hand
Gas safetyHouse 18 · North Street	28 Oct 2026	37	In warning, 37 days	Book the engineer
Boiler warrantyHouse 03 · Station Road	31 Oct 2026	40	Ends in 40 days	Check the claim details
Gas safetyHouse 02 · Mill Lane	14 Nov 2026	54	In warning, 54 days	Book the engineer
Gas safetyHouse 20 · Cedar Avenue	3 Dec 2026	73	Clear	On the clock
Licence renewalHouse 12 · Chapel Lane	6 Dec 2026	76	In warning, 76 days	Start the renewal
Gas safetyHouse 14 · Manor Drive	18 Dec 2026	88	Clear	On the clock
Fridge freezer warrantyHouse 11 · Willow Way	25 Dec 2026	95	Clear	On the clock
Gas safetyHouse 06 · Park Avenue	27 Dec 2026	97	Clear	On the clock
Gas safetyHouse 17 · Spring Gardens	19 Jan 2027	120	Clear	On the clock
Washing machine warrantyHouse 19 · Meadow View	27 Jan 2027	128	Clear	On the clock
Gas safetyHouse 03 · Station Road	30 Jan 2027	131	Clear	On the clock
Gas safetyHouse 12 · Chapel Lane	18 Feb 2027	150	Clear	On the clock
Gas safetyHouse 08 · Orchard Close	16 Mar 2027	176	Clear	On the clock
Gas safetyHouse 16 · Beech Close	4 Apr 2027	195	Clear	On the clock
Oven warrantyHouse 17 · Spring Gardens	19 Apr 2027	210	Clear	On the clock
Gas safetyHouse 01 · Elm Road	23 Apr 2027	214	Clear	On the clock
Gas safetyHouse 13 · Grove Road	18 May 2027	239	Clear	On the clock
Gas safetyHouse 05 · Victoria Road	10 Jun 2027	262	Clear	On the clock
Gas safetyHouse 19 · Meadow View	27 Jun 2027	279	Clear	On the clock
Gas safetyHouse 10 · Kings Road	19 Jul 2027	301	Clear	On the clock
Gas safetyHouse 15 · Albert Street	9 Aug 2027	322	Clear	On the clock
Gas safetyHouse 21 · Brook Lane	27 Aug 2027	340	Clear	On the clock
Boiler warrantyHouse 07 · Queen Street	14 Mar 2028	540	Clear	On the clock
Boiler warrantyHouse 21 · Brook Lane	21 Aug 2028	700	Clear	On the clock
Gas safetyHouse 09 · The Crescent	10 Sep 2027	354	Renewed Thu 10 Sep	Certificate filed
Gas safetyHouse 07 · Queen Street	15 Sep 2027	359	Renewed Tue 15 Sep	Certificate filed

Warning periods in this demo: gas safety 60 days, the licence 90 days, warranties 60 days. Warranties are commercial dates and stay out of the compliance count.

Enquiries

From a WhatsApp message to a decision. The score ranks and routes, and the landlord meets every applicant in person before he decides.

WhatsAppSynced inQuestionnaireAI scoreViewingDecision

House 09The CrescentEmpty since Sat 12 Sep16 enquiries · 9 live · 7 not progressed

House 16Beech CloseNotice given, tenancy ends Sat 3 Oct9 enquiries · 2 live · 7 not progressed

Questionnaire out 2

L-0433House 09

WhatsApp Mon 21 Sep, 17:58

Questionnaire sent 17:59, answers awaited

L-0431House 09

WhatsApp Mon 21 Sep, 07:15

Questionnaire sent 07:16, answers awaited

Scored 4

L-0428House 09AI 81

WhatsApp Sun 20 Sep, 23:12out of hours

Routed to a viewing slot

L-0429House 16AI 74

WhatsApp Sun 20 Sep, 22:51out of hours

Held as a second choice for House 16

L-0426House 09AI 66

WhatsApp Sun 20 Sep, 21:40out of hours

Held for the landlord to read

L-0424House 09AI 58

WhatsApp Sat 19 Sep, 22:05out of hours

Held for the landlord to read

Viewing 2

L-0419House 09AI 84

WhatsApp Thu 17 Sep, 23:47out of hours

Viewing Tue 22 Sep, 18:30, in person

L-0421House 09AI 77

WhatsApp Fri 18 Sep, 20:26

Viewing Sat 26 Sep, 10:30, in person

Landlord's decision 3

L-0414House 09AI 88

WhatsApp Mon 14 Sep, 22:31out of hours

Viewed Sat 19 Sep. Awaiting the landlord

L-0416House 09AI 72

WhatsApp Tue 15 Sep, 12:10

Viewed Sat 19 Sep. Awaiting the landlord

L-0417House 16AI 90

WhatsApp Wed 16 Sep, 22:18out of hours

Viewed Sat 19 Sep. The landlord said yes and the applicant accepted. Contract drafted for him to review

Not progressed 14

Scored under 508
Questionnaire not returned4
Withdrew2

Repairs

A reported fault opens a ticket and books the handyman into a calendar slot both sides can see. The landlord checks the work before it closes. 4 open.

Ticket	Issue	Handyman slot	Status	Age
R-141	Kitchen tap drippingHouse 05 · raised Mon 21 Sep, 07:52	Fri 25 Sep, 18:00	Booked	open today
R-140	Bathroom extractor fan not workingHouse 18 · raised Sun 20 Sep, 11:20	Tue 22 Sep, 17:30	Booked	open 1d
R-139	Boiler losing pressureHouse 03 · raised Sat 19 Sep, 21:04	Thu 24 Sep, 18:00	Booked	open 2d
R-138	Back door lock stickingHouse 12 · raised Thu 17 Sep, 19:35	Sun 20 Sep, 10:00	Done, to check	open 4d
R-137	Radiator cold at the topHouse 21 · raised Sat 12 Sep, 08:40	Tue 15 Sep, 18:00	Closed	closed in 4d
R-136	Front gutter overflowingHouse 08 · raised Tue 8 Sep, 22:15	Sun 13 Sep, 09:30	Closed	closed in 5d
R-135	Turnaround repairs before re-lettingHouse 09 · raised Sat 12 Sep, 17:00	Mon 14 Sep, 09:00	Closed	closed in 3d
R-134	Shower sealant perishedHouse 14 · raised Wed 2 Sep, 20:45	Sat 5 Sep, 17:30	Closed	closed in 4d
R-133	Window handle brokenHouse 10 · raised Thu 27 Aug, 18:05	Sat 29 Aug, 18:00	Closed	closed in 3d
R-132	Oven door seal splitHouse 17 · raised Thu 20 Aug, 19:10	Mon 31 Aug, 17:30	Closed	closed in 12d
R-131	Garden fence panel downHouse 01 · raised Fri 14 Aug, 07:30	Tue 18 Aug, 17:00	Closed	closed in 5d
R-130	Smoke alarm chirpingHouse 06 · raised Wed 5 Aug, 22:50	Thu 6 Aug, 18:00	Closed	closed in 1d
R-129	Washing machine not drainingHouse 19 · raised Wed 29 Jul, 20:20	Fri 31 Jul, 18:00	Closed	closed in 3d
R-128	Loose stair railHouse 15 · raised Tue 21 Jul, 18:30	Thu 23 Jul, 17:30	Closed	closed in 3d

0 entriesTenants never named

Open first

Cleaning schedule

One visit per house per week, 2 to 3 hours each, held as a fixed schedule so only the exceptions need a message. 21 visits and 52.5 hours this week.

Done todayBookedMoved

Mon 21 Sep10 h

House 03Station Road2.5 h

House 07Queen Street2 h

House 12Chapel Lane3 h

House 18North Street2.5 h

Tue 22 Sep10 h

House 01Elm Road2.5 h

House 05Victoria Road2 h

House 14Manor Drive3 h

House 20Cedar Avenue2.5 h

Wed 23 Sep10 h

House 02Mill Lane3 h

House 08Orchard Close2.5 h

House 16Beech Close2 h

House 21Brook Lane2.5 h

Thu 24 Sep7.5 h

House 04Church Street2 h

House 09The Crescent3 h

House 13Grove Road2.5 h

Fri 25 Sep9.5 h

House 06Park Avenue2.5 h

House 10Kings Road2 h

House 15Albert Street3 h

House 19Meadow View2 h

Sat 26 Sep5.5 h

House 11Willow Way2.5 h

House 17Spring Gardens3 h

Accounts pack · tax year 2026 to 2027

Bank statements are imported into Google Sheets across the year, reconciled against the rent board and the outgoings, and packaged for the accountant after 5 April.

4 of 12months reconciled

212transactions imported

2left to review

After 5 Apr 2027the pack goes to the accountant

Month	Transactions	Rent matched	Outgoings matched	To review	State
Apr	37	21	16	0	Reconciled
May	39	21	18	0	Reconciled
Jun	35	20	15	0	Reconciled
Jul	40	21	19	0	Reconciled
Aug	40	21	17	2	To review
Sep	21	10	11		Importing
Oct					To come
Nov					To come
Dec					To come
Jan					To come
Feb					To come
Mar					To come

Categories so far

114Rent in38Repairs and maintenance24Cleaning9Safety certificates25Other outgoings

Counts only. The pack carries the figures for the accountant.